What to Expect at your Regulatory Caseload Hearings - Prehearing Conference (PHC)

What happens at a PHC?

The prehearing conference is by phone. It usually lasts 30 minutes or less.

The judge will address:

  • Hearing date, time and location
  • Witnesses and exhibits
  • Issues that will be discussed at the hearing
  • Questions you may have about the hearing process

At the prehearing you will not:

  • Present your case to the judge
  • Present any documents
  • Need any witnesses

What happens if I do not attend the PHC?

You must participate in the prehearing conference. If you do not, your case may be cancelled (dismissed).

How do I participate?

You will receive a Notice of Prehearing Conference. It will have a number to call and a code to use to join the conference.

  1. If using a cell phone, make sure the battery is fully charged.
  2. You need to have good, clear reception. The judge must be able to hear you.
  3. Be in a quiet location.
  4. Know the dates you and your witnesses are available. The judge will schedule future hearings.
  5. Do not drive during the prehearing conference.
  6. Do not multitask. The judge will expect your full attention.

What if I can’t get through on the phone?

If you have trouble calling in hang up and call OAH at 253-476-6890. If the judge does not join the call within ten minutes after the start time, call OAH at 253-476-6890.

If you do not join the call, the judge may dismiss your case.

What is a Prehearing Conference Order?

After the prehearing conference, you will receive a Prehearing Conference Order. The order lists all of the deadlines and the hearing date, time and location.

Sample Prehearing Conference Order