What to Expect
Office of Superintendent of Public Instruction Hearings

 

Prehearing Conference (PHC)

What happens at a prehearing conference?

The prehearing conference is by phone. It can last from 30 minutes to 2 hours.

The parties and the judge will discuss:

  • What will happen at the hearing
  • The issues that will be discussed at the hearing
  • How much time is needed for the hearing
  • When everyone (including witnesses) are available for the hearing
  • Hearing date, time and location
  • Witnesses and documents
  • Any questions you have

At the prehearing you will not:

  • Present your case to the judge
  • Present any documents
  • Need any witnesses

What happens if I do not attend the prehearing conference?

If you asked for the hearing, you must participate in the prehearing conference.  Otherwise, your case may be cancelled (dismissed).


How do I participate?

You will receive a Scheduling Notice.   It will tell you how to participate.  Here is an example - Scheduling Notice.

Before the prehearing conference, you must call OAH to provide a phone number where you can be reached for the prehearing.

  • If using a cell phone, make sure the battery is fully charged.
  • You need to have good, clear reception. The judge must be able to hear you.
  • Be in a quiet location.
  • Do not drive during the prehearing conference.
  • Do not multitask. The judge will expect your full attention. 

What if no one calls me?

If the judge does not call you within ten minutes after the start time, call OAH at (360) 407-2700 or (800) 583-8271.


What is a Prehearing Order?

After the prehearing conference, you will receive a Prehearing Order.  The order lists all of the due dates and the hearing date, time and location. It will have a statement of the issues for the hearing. 

It is very important to read all of the Prehearing Order.

Sample Prehearing Conference Order